If you create a group, you can send a message to the entire group by entering the name of the group when addressing an e-mail or invitation, instead of having to add people to an address block individually.As with most other fields in Outlook, you can click the groups name field to change it at any time.
Creating A Contact Group In Outlook 2011 Professional Presentations AndHis business is creating professional presentations and templates, and he manages the PowerPoint sites indezine.com and ppted.com.![]() Before long, you may have dozensor even hundreds of contacts stored in Outlook for Mac. You can change the appearance of the Contacts view to sort contacts in a different order or display information in a different layout. You can assign one or more categories to contacts to put them in context. You can also search for contacts based on one or more fields of information and save those searches as smart folders, making it easy to find the same contacts again. ![]() If you have not created your own contact records, you can copy the ones in the Chapter10 practice files folder. These are the same contact records found in the Chapter09 practice files folder; if you have already copied them, do not copy them again.) A complete list of practice files is provided in Using the Practice Files at the beginning of this book. As a result, there is almost an infinite number of ways to display the contacts list in Outlook. To see a contacts records, you must open its contact window. This makes it possible to see more information about each contact without having to select it in the list. Youll also change the columns of information that appear in the contacts list with the reading pane hidden. Finally, youll experiment with different ways to change the sort order of the contacts list. The view changes to display the reading pane beneath the contacts list. Note that if a record does not include data in that field, that record will be sorted to the top of the list. Note that a field does not need to be displayed to be used as a sort field when you are using the Arrange By menu. The list is sorted alphabetically by that field, the column heading turns blue, and an up-pointing triangle appears on its right side. The list is sorted in reverse alphabetical order by that field and the triangle on the headings right side changes to point down. The mouse pointer turns into a vertical line with an arrow pointing to the left. You can use this technique to change the width of any column. As you drag, the entire column moves with the mouse pointer. The last command, Make This The Default View, would set the current view options as the default view for the contacts list. The contacts list returns to the default settings for columns and sort order.
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